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Information for New Residents

I recently moved into the neighborhood.  What are my first steps for connecting to the MeadowBrook Home Owners’ Association (HOA)?
Answer: Here are the main steps:

  1. As soon as possible, request approval of a user name (an email address) and establish an account password for this website.  (On this page or at the top of the home page, click on the “Register” link.)  Registrations need to be reviewed and approved.  (For whatever reason, a number of nonresidents and web bots attempt to obtain a login!)  It shouldn’t take more than a day or two for someone to get back to you.
  2. Once you have a member login for the website, you can request an electronic key fob through a form on the website. The fobs are needed to access the pool and the Neighborhood Center.
  3. As an HOA member, you can reserve the Neighborhood Center (but not the pool) for parties, meetings, and other events.  New reservations are submitted by filling out a form that is available on the website.  There is a nominal hourly reservation fee, which can be paid online via a credit or debit card through the website.
  4. Determine how you will pay your annual HOA dues (see next question).

If you have any problems with obtaining website access, send a message through the Contact Us page. If you have website access, but have concerns or questions about any of the above processes, feel free to contact any of the members of the HOA Board of Directors.  The HOA Board and all of its related activities (landscaping, pool operations, NCP reservations, etc.) operate primarily on a volunteer basis.  Please be patient with us and reach out to volunteer!

2.   How much are the HOA dues? 
Answer: Neighborhood HOA dues are set annually by the HOA Board of Directors.  In 2024, the total annual dues are $840 per household (condo association dues, if applicable, are separate).  Dues can be paid in a single payment in January, or a homeowner who sets up automatic withdrawal authorization may pay dues in quarterly installments. To pay via ACH installments, print and complete the ACH form from the website. Then, mail the completed form to the MeadowBrook HOA accountant:

MeadowBrook HOA Accountant
PO Box 142
Waunakee, WI  53597

NOTE:  Dues cannot be paid by credit card due to the percentage that the credit card processing companies would charge the HOA.

3.  I noticed the Neighborhood Center & Pools facility (NCP) is locked.  How do I access the NCP?
Answer: You can obtain a key FOB to access the Neighborhood Center & Pools facility by filling out the request form on the NCP section of the website.

4.  When is trash and recycling picked up?
Answer: Trash and recycling are picked up every Monday.  See the Pelliteri Waste Systems website for the pick up schedule. You also call them at 608-257-4285 if you need trash and/or recycling bins.

5.  My mailbox is in rough shape – what does the HOA provide?
Answer: The HOA provides parts of the mailbox (such as numbers) with the exception of the post and the mailbox.  Use the contact us form to request parts, paint, and numbers if you wish to refresh your mailbox post and parts.

6.  I want more information about MeadowBrook.  Who can I contact?
Answer: You can use the Contact Us page to reach a representative of the HOA or send an email to board@meadowbrookwaunakee.org.  If you have obtained login access to the website, you can also email or call any of the Board of Directors.  Board members’ contact information is available on the website under the Governance section.